The Use of Marketing Automation for the Fund Management and Investment Sector


The fund management and investment sector is highly competitive, requiring firms to employ sophisticated strategies to attract and retain clients. One of the most effective strategies in recent years has been the adoption of marketing automation.

Marketing automation refers to the use of software platforms to automate repetitive marketing tasks, streamline workflows, and enhance the efficiency of marketing campaigns. This document explores the various facets of marketing automation in the context of the fund management and investment sector, covering its definition, the sales funnel, roles and responsibilities, content preparation, implementation, and key features such as drip campaigns, A/B testing, landing pages, lists and segments, progressive profiling, lead scoring, reporting, and integration.

What is Marketing Automation?

Marketing automation involves leveraging technology to automate marketing processes, manage marketing campaigns, and streamline workflows. The primary goal is to nurture leads, engage customers, and drive conversions through personalised and timely communication. Marketing automation platforms enable firms to deliver targeted messages across multiple channels, including email, social media, websites, and mobile apps, based on data-driven insights and customer behavior.

The Sales Funnel

The sales funnel represents the journey a potential customer takes from initial awareness to final purchase. It is typically divided into several stages:

  1. Awareness: Potential customers become aware of the firm and its services through marketing efforts.
  2. Interest: Prospects show interest in the firm’s offerings by engaging with content, attending webinars, or downloading reports.
  3. Consideration: Prospects evaluate the firm’s products and compare them with competitors.
  4. Intent: Prospects demonstrate a clear intention to purchase by engaging in deeper interactions, such as requesting consultations.
  5. Decision: Prospects make the final decision to invest in the firm’s products.
  6. Loyalty: Post-purchase, efforts are made to retain customers and encourage repeat investments.

Roles and Responsibilities

The successful implementation of marketing automation in the fund management and investment sector requires collaboration across various roles. At Vault-MCM we work closely with companies in the Fund and Investment sector to deliver effective and efficient Marketing Automation campaigns right across the close.

  1. Marketing Team: Responsible for creating and managing content, setting up campaigns, and analysing performance data. Where a small Marketing Team are already in place with the client – we work in partnership managing the campaigns
  2. Sales Team: Works closely with the marketing team to convert leads into clients, providing feedback on lead quality and sales-ready prospects.
  3. Content Creators: Develop educational and engaging content that resonates with the target audience.
  4. IT and Data Teams: Ensure seamless integration of marketing automation software with existing systems and maintain data integrity.
  5. Compliance and Legal Teams: Ensure that all marketing activities comply with industry regulations and standards.

Preparing Content

Content is the backbone of any marketing automation strategy. High-quality content is essential for attracting, educating, and nurturing potential clients. Here are the key steps in preparing effective content:

Audience Research

Understanding the target audience is crucial. This involves identifying their needs, preferences, and pain points. In the investment sector, this may include creating personas for different investor types, such as retail investors, institutional investors, and high-net-worth individuals. Vault-MCM often run a Customer Persona Workshops with clients to come up with a number of key customer profiles

Content Strategy

Develop a content strategy that aligns with the firm’s marketing goals. This strategy should outline the types of content to be created, distribution channels, and frequency. Common types of content in this sector include market analysis reports, investment guides, webinars, blog posts, and newsletters.

Content Creation

Create high-quality, engaging content that provides value to the audience. Collaborate with industry experts, analysts, and marketing professionals to ensure the content is well-researched and accurate.

Content Calendar

Maintain a content calendar to schedule the creation and distribution of content. This helps in maintaining consistency and ensures regular engagement with the audience.

Implementation of Marketing Automation Software

Implementing marketing automation software involves several critical steps:

Choosing the Right Software

Select a platform that meets the firm’s specific needs, considering factors such as scalability, ease of use, integration capabilities, and cost. Popular platforms include HubSpot, Marketo, Pardot, and ActiveCampaign.

Integration with Existing Systems

Ensure the marketing automation platform integrates seamlessly with existing systems, such as CRM software, websites, and analytics tools. This integration provides a unified view of customer data and enables effective targeting and personalization.

Data Migration

Migrate existing customer data to the new platform, ensuring that the data is clean and accurate. This step is crucial for avoiding issues during campaign execution.

Training and Onboarding

Provide training to marketing and sales teams to ensure they are proficient in using the new software. Training should cover campaign creation, analyzing results, and utilizing advanced features such as lead scoring and A/B testing.

Testing and Optimization

Conduct thorough testing before fully launching marketing automation campaigns. This includes testing email deliverability, form functionality, and data synchronisation to identify and resolve any issues.

Landing Pages

Landing pages are standalone web pages designed to capture leads and drive specific actions. They play a crucial role in lead generation and nurturing in the investment sector.

Best Practices for Creating Effective Landing Pages

  1. Clear and Compelling Headline: Ensure the headline conveys the value proposition and captures the visitor’s attention.
  2. Relevant and Engaging Content: Provide concise information that addresses the visitor’s needs and encourages action.
  3. Strong Call-to-Action (CTA): Make the CTA prominent and persuasive.
  4. Lead Capture Form: Include a minimal form to capture visitor information, reducing friction.
  5. Trust Elements: Incorporate testimonials, case studies, and compliance information to build credibility.
  6. Mobile Optimization: Ensure the landing page is fully optimised for mobile devices.

Lists and Segments

Segmentation allows firms to deliver personalised content to specific groups, enhancing engagement and effectiveness.

Steps to Create and Manage Lists and Segments

  1. Define Segmentation Criteria: Identify criteria for segmenting the audience, such as demographics, investment preferences, and engagement.
  2. Create Segments: Use the platform to create segments based on these criteria.
  3. Dynamic Segmentation: Implement dynamic segmentation to update segments in real-time.
  4. Personalized Campaigns: Develop personalised campaigns for each segment.
  5. Monitor and Adjust: Continuously monitor segment performance and adjust criteria as needed.

Progressive Profiling

Progressive profiling involves gradually collecting information about leads over time, allowing for more personalised and targeted marketing without overwhelming the prospect with lengthy forms.

Implementing Progressive Profiling

  1. Initial Form Fields: Start with basic information fields on initial forms.
  2. Additional Data Collection: As the prospect engages with more content, ask for additional information incrementally.
  3. Personalized Experience: Use the collected data to provide a more personalised experience, increasing the likelihood of conversion.
  4. Data Integration: Ensure all collected data integrates with the CRM for a complete view of the prospect.

Lead Scoring

Lead scoring ranks leads based on their likelihood to convert into customers. This helps prioritise leads and focus marketing efforts on the most promising prospects.

Steps to Implement Lead Scoring

  1. Define Scoring Criteria: Identify factors such as website visits, email engagement, content downloads, and demographics.
  2. Assign Points: Assign points to each criterion based on its importance.
  3. Automate Scoring: Use the marketing automation platform to automate the scoring process.
  4. Review and Adjust: Regularly review lead scores and adjust criteria as needed to ensure accuracy.


Effective reporting is crucial for measuring the success of marketing campaigns and making data-driven decisions.

Key Reporting Metrics

  1. Engagement Metrics: Track email open rates, click-through rates, and website visits.
  2. Conversion Metrics: Measure the number of leads converted to customers.
  3. Revenue Metrics: Analyze the revenue generated from marketing campaigns.
  4. Campaign Performance: Evaluate the performance of individual campaigns and overall marketing strategy.

Integration and Connectors

Integrating marketing automation software with other systems ensures a seamless flow of data and enhances the effectiveness of marketing efforts.

Common Integrations

  1. CRM Systems: Integrate with CRM systems to sync lead and customer data.
  2. Website Analytics: Integrate with website analytics tools to track visitor behavior and engagement.
  3. Social Media Platforms: Connect with social media platforms to manage and analyse social campaigns.
  4. Webinar and Event Tools: Integrate with webinar and event tools for seamless management of virtual and in-person events.


Marketing automation offers significant benefits for the fund management and investment sector by streamlining marketing efforts, enhancing personalization, and driving conversions. By understanding and implementing key components such as content preparation, drip campaigns, A/B testing, landing pages, segmentation, progressive profiling, lead scoring, and effective reporting, companies can optimise their marketing strategies and achieve better results.
Integration with existing systems further enhances the effectiveness of marketing automation, providing a unified view of customer data and enabling more targeted and personalised marketing efforts. As the industry continues to evolve, marketing automation will remain a critical tool for firms seeking to stay competitive and deliver exceptional value to their clients.
Interested in finding a little more information about Marketing Automation and its application in the Fund Management & Investment Sector and how it could benefit your business? 
Our team are here to help, if you would like to schedule a no-obligation consultation then contact us here. 

Drip Campaigns

Drip campaigns are a series of automated emails sent to leads or customers over a specific period. They are designed to nurture leads, build relationships, and guide prospects through the sales funnel.

Steps to Create Effective Drip Campaigns

  1. Define Goals: Determine the objectives of the drip campaign, such as educating new leads about investment opportunities, promoting a new fund, or retaining existing clients by providing market updates.
  2. Segment the Audience: Segment the audience based on factors such as investment preferences, stage in the sales funnel, and engagement level for personalised messaging.
  3. Create Engaging Content: Develop a series of emails that provide value to the recipients, including market analysis, investment tips, success stories, and calls to action.
  4. Set Up the Automation Workflow: Use the marketing automation platform to define the workflow for the drip campaign, including time-based or action-based triggers.
  5. Monitor and Optimize: Track the performance of the drip campaign using metrics such as open rates, click-through rates, and conversion rates. Use this data to refine the content, timing, and segmentation.

A/B Testing

A/B testing, or split testing, involves comparing two versions of a marketing asset to determine which one performs better. It is essential for optimizing marketing efforts and improving engagement.

Steps for Effective A/B Testing

  1. Identify the Variable to Test: Decide which element to test, such as email subject lines, call-to-action buttons, or landing page headlines.
  2. Create Variations: Develop two versions with only one variable changed.
  3. Split the Audience: Randomly split the audience into two groups to ensure representativeness.
  4. Run the Test: Deploy the two versions simultaneously and gather data over a sufficient duration.
  5. Analyze Results: Compare performance using relevant metrics and implement the winning variation in future campaigns.